Job Information
AECOM Executive Assistant in Taguig City, Philippines
Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
The Executive Assistant is responsible for providing administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and serving as a liaison with other departments. A valuable asset to the executive team, the Executive Assistant is expected to communicate effectively, display a strong sense of professionalism, resourcefulness, and the highest degree of confidentiality.
Maintain diaries within the Executive’s preferences, applying understanding of the executive’s priorities, leniencies, and limits – helping him/her create a proper balance between commitments
Facilitate and manage the Executive’s accessibility and open lines of communication with internal and external networks
Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items
Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive's needs
Prepare and coordinate presentations
Drive and assist the staging of virtual and in-person events
Arrange domestic and international travel
Manage correspondence for and on behalf the executive
Practice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups
Prepare and submit Executive’s expense reports aligned with service level agreements
Conduct research
Prepare and process departmental expenses and invoices for payment
Process purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination
Practice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies
Collaborate closely with peers to understand and enhance the value of the EA role
Perform other related projects and duties as assigned
Qualifications
Bachelor’s degree or 5 years experience in the same industry
Strong experience working with MS 365 particularly Word, Excel, Outlook, and PowerPoint required
Highly motivated with ability to function well in a fast-paced environment
Excellent interpersonal, organizational, and communication skills
Strong attention to detail with an ability to deliver accurate documentation and task completion
Excellent verbal and written communication skills
Experience drafting reports and correspondence
Experience managing multiple and changing demands, details, and deadlines
Experience working with a global team
Good understanding of administrative and vendor support functions
Experience with project coordination and budget tracking
Experience with Sharepoint is a plus
Additional Information
Ability to effectively communicate and collaborate within a varied audience and internal and external customers. (Communication)
Ability to maintain good customer relationship with the ability to suggest ways to improve customer support customer experience (Customer Service)
Ability to be thorough and meticulous in completing assigned tasks and identifying errors, duplicates, & discrepancies through defined methods. (Attention to Detail)
Ability to identify and resolve simple to moderate with the ability to provide resolution alternatives by following defined policies and procedures. (Problem Solving)
About AECOM
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
All your information will be kept confidential according to EEO guidelines.
ReqID: J10110678
Business Line: Geography OH
Business Group: DCS
Strategic Business Unit: GBS
Career Area: Administration
Work Location Model: Hybrid