AECOM Administrative Assistant SL in Fort Hood, Texas

United States of America - Texas, Fort Hood

Job Summary

Under general supervision, perform complex administrative/secretarial support for division manager and assigned staff. Compose letter, memoranda, and reports independently. Assignments are broad in nature, requiring originality.

Essential Responsibilities:

  1. Receive/review all incoming correspondence and mail, routing it to the appropriate organization or individual. Prepare detailed outgoing correspondence

  2. Maintain files or correspondence. Schedule appointments and meetings.

  3. Maintain up-to-date files of all division records, some of a complex nature.

  4. Coordinate and arrange travel requirements, obtaining the lowest available fares and lodging.

  5. Answer, screen and direct telephone calls, relay messages and answer complex inquiries.

  6. Attend meetings to take, finalize and distribute minutes.

  7. Organize and maintain complex computerized and manual files, records, inventories, and data bases including backing up and purging systems, annotating files, and retrieving data in report form as required.

  8. Monitor the progress of division commitments and suspense items and follow-up on past due projects.

  9. Perform any range of division custodian activities including responsibility for tracking, scheduling and maintaining related records for keys, vehicles, files, records, training, physical examinations, certifications and other general administrative matters.

  10. Work independently and may train lower level personnel as required.

  11. Advises other administrative and clerical support personnel in the division of new procedures and requests information as need.

  12. May perform research or analysis as required and prepare documentations, reports, presentation materials and visual aids for executive presentations relating to functionally specific issues for the division.

Perform all other position related duties as assigned or requested.

Work Environment, Physical Demands, and Mental Demands:

While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or fee; and talk or hear. The employee frequently is required to walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit, climb or balance, and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus. While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and extreme heat. The employee is regularly exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; outside weather conditions; extreme cold; and risk of electrical shock. The noise level in the work environment is usually loud, or may include unsafe conditions, questioning nonstandard operations or environmental factors that may involve unmitigated hazards, and providing feedback to supervisors and managers on all safety issues. Position may require the ability to pass and maintain a Security Clearance. Position may require travel.

Safety - AECOM enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the AECOM Quality Policy and carry out job activities in compliance with applicable AECOM Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

Minimum Requirements

High school diploma or equivalent required with some specialized training. Seven (7) years related secretarial/administrative experience. Must have thorough working knowledge of computer operating systems, database, spreadsheet, word processing, graphics and other common programs. Must possess the ability to make sound independent decisions, based on established procedures and knowledge of division operations and priorities. Must have excellent oral and written communication skills. Position requires the ability to pass and

Additional requirements:

Must be a U.S. Citizenship.

Must be able to obtain and maintain a government Common Access Card (CAC).

Must pass a pre-employment drug-screen and a government background check.

Candidates must be able to read, write, speak and understand English.

Preferred Qualifications

N/A

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Maintenance

Business Line Management Services

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 204226BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.