Job Information
AECOM Section Secretary in Bentong, Malaysia
Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
AECOM is seeking a Section Secretary to be based on site office within East Coast, Malaysia.
This position is a fixed term role.
What you’ll do:
Establish and manage all administrative activities and procedures for office record keeping during project implementation.
Ensure filing systems are correctly maintained.
Establish systems for identifying and logging incoming and outgoing office documents.
Secure private and confidential material.
Provide secretarial support to the team leaders and project team.
Oversee the organization's regular activities such as maintenance of office equipment, stationery, office supplies, processes and procedures.
Plan, evaluate and enhance the electronic information systems.
Manage HR matters.
Monitor the quality of outputs/deliverables.
Establish the procedures for project recording.
Ensure compliance with the office protocols and safety/security requirements.
Communicate decisions, directives, and policy changes to staff.
Co-ordinate event planning, including meetings, trainings, celebrations, team building activities/events.
Manage the storage and archiving of project records.
Maintain close communication with HQ, site team and administrative staff.
Assist in preparing reports.
Perform regular audits on document control and record keeping.
Maintain a safe working environment.
Coach, discipline and manage internal staff relations.
Assist in the selection and recruitment of administrative staff.
Coordinate the performance assessment/evaluation process.
Distribute and circulate project documents and information.
Liaise with the contractor’s IT in managing data in server and management systems.
Maintain staff information.
Manage PPEand vehicle arrangements and records.
Perform other duties as directed by the team leaders.
Qualifications
Meet the Requirements:
Possess a recognized Degree, Diploma or Certificate in Business Administration or another related field
Have at least 5 years of experience in administration and clerical.
Exhibit responsibility, diligence, and trustworthiness.
Display outstanding communication and interpersonal skills.
Be a collaborative team player.
Additional Information
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About AECOM
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
All your information will be kept confidential according to EEO guidelines.
ReqID: J10109244
Business Line: Transportation
Business Group: DCS
Strategic Business Unit: Asia
Career Area: Administration
Work Location Model: On-Site